Join our Foundation team as the Senior Executive Assistant & Board Liaison, a key partner in driving our mission forward through excellence in organization, communication, and governance. In this highly visible role, you will provide top-tier support to the Foundation President and Board of Trustees, managing executive priorities, facilitating seamless board operations, and preparing impactful materials that strengthen donor and trustee engagement. Your attention to detail, discretion, and ability to anticipate needs will help advance the Foundation’s philanthropic initiatives and ensure the success of our strategic objectives.
VHC Health is a 453-bed not-for-profit Hospital and teaching facility that has been delivering high quality care to the Washington, DC metropolitan area for over 75 years. Recent accomplishments include recognition by Newsweek as a 2025 "World's Best Hospital" and VHC becoming the Washington Commanders Football provider for women's health. VHC Health is a designated Level II Trauma Center and a recognized Magnet Facility by the American Nurses Credentialing Center. At VHC Health, we are always striving to provide continued excellence and growth for our employees as well as top notch care for our patients and that is made clear with our recent accomplishments!
Purpose & Scope:
The Senior Executive Assistant & Board Liaison provides high-level administrative, organizational, and governance support to the President of the Foundation and serves as the primary liaison to the Foundation Board of Trustees. This role manages executive priorities, coordinates confidential communications, prepares materials for donor and board engagement, and ensures seamless execution of board governance processes. The position plays a key role in supporting philanthropy operations and advancing the strategic objectives of the Foundation.
Education:
Bachelor’s degree strongly preferred; equivalent combination of education and experience accepted.
Experience:
Minimum 5–7 years of executive administrative support experience, preferably in a nonprofit, hospital foundation, or philanthropic environment.
Prior experience supporting boards, trustees, committees, or governance structures required.
Knowledge of fundraising principles and donor confidentiality preferred.
Certification/Licensure:
None.
Knowledge, Skills, and Abilities
Exceptional written and verbal communication skills.
High emotional intelligence and professionalism in donor, board, and executive environments.
Strong understanding of board governance practices and formal meeting protocols.
Demonstrated ability to manage multiple executive-level priorities with discretion and urgency.
Ability to anticipate needs, solve problems proactively, and work independently.
Strong proficiency in Microsoft Office Suite and comfort with board or donor databases (e.g., BoardEffect, Raiser’s Edge/RENXT).
Responsibilities:
Board Support:
Serves as primary administrative liaison to the Foundation Board of Trustees and associated committees.
Plans all board and committee meetings, including scheduling, agenda development, logistics, catering, and A/V coordination.
Prepares and distributes board packets, maintains board portal content (e.g., BoardEffect), and tracks deliverables.
Records, finalizes, and distributes minutes, resolutions, and follow-up action items.
Maintains board rosters, term limits, attendance records, officer positions, committee assignments, and compliance files.
Coordinates new trustee onboarding and supports board engagement initiatives.
Special Projects:
Support Stewardship Process:
Quality:
Pay & Benefits: Commensurate with experience. Team members are eligible to receive benefits on the first day of the month following the date of hire, with 30 days to apply for benefits of choice.